ETDs / Vireo

Vireo: ETD Submission and Management

Support new scholars and the graduate schools that foster them…

Support new scholars and the graduate schools that foster them…

While increasing numbers of Texas universities require students to submit electronic theses and dissertations (ETDs), technology and workflow processes for ETD management and publication haven’t kept up with demand. Born-digital ETDs are primary candidates for deposit in institutional repositories, which in turn give graduate work greater visibility in the scholarly world. But without sufficient tools for managing their submission and publication, graduate school offices and libraries can feel overwhelmed. To meet the needs of both libraries and grad schools, the TDL has created Vireo.

What is Vireo?

The Vireo ETD Submission and Management System addresses all steps of the ETD process, from submission to approval by the graduate office to publication in one or more institutional repositories. With Vireo, students submit their digital theses and dissertations via a simple online interface, while graduate offices can manage the ETD approval process behind the scenes. Institutions can also use Vireo to publish the ETDs in their TDL Institutional Repositories and the TDL Statewide ETD Repository, where they are readily available to other researchers.

Online Student Submission

Vireo provides a simple and intuitive interface through which students can submit their theses and dissertations online.

closeup of student submission 5 steps 800x69 ETDs

The submission interface features:

  • An easy five-step process.
  • Autofill capability for personal information to reduce typos.
  • Embargo options for any document.
  • Ability to send ETDs to UMI Dissertation Publishing.

submission status screen cap2 ETDs

Workflow Management for Graduate Schools and Libraries

Vireo’s expert interface lets graduate school staff and librarians shepherd theses and dissertations through the entire ETD workflow, from submission to approval to publication in an institutional repository.

The workflow management interface provides useful tools for:

  • Tracking and managing the manuscript review process
  • Creating flexible workflows using customizable filters.
  • Exporting documents and metadata.
  • Managing communications with all participants, including students, faculty advisers, and staff.

Vireo Users Group

The Vireo Users Group (VUG) guides the future development of the Vireo ETD Submission and Management System and provides a forum for mutual support among Vireo users.  For more information about the Vireo Users Group, and for instructions on joining the VUG email list, visit the Vireo Users Group website.

How do I start using Vireo?

The TDL hosts Vireo for its consortial members and continues active development on the software. To find out more about membership opportunities, please see the Membership section of our Web site. If you are a member of the Texas Digital Library and want to deploy Vireo at your institution, please contact the TDL staff to get started.

Vireo is also freely available for download under an open-source license.

Want to know more about Vireo?

  • For an introduction to Vireo, please download this brief presentation with screen shots of the Vireo system: Introduction to Vireo.
  • Vireo was developed initially with grant funding from the Institute of Museum and Library Services. Find out more about the grant here.
  • Additional information about Vireo can be found in the Publications section of our Web site and in the TDL Wiki.