|“I’m in charge of hosting a national computer science conference at our university. Using the TDL’s Online Conference Management solution, I have free access to a powerful tool that helps me manage registration and conference submissions.”|
Jesse is a staff member in the Computer Science department of a TDL member institution. Her university and department host an annual conference with hundreds of attendees and even more paper and abstract submissions to review and approve.
Because her university is part of the TDL consortium, Jesse has free access to the TDL’s Online Conference Management system, an open-source tool called Open Conference Systems. With OCS, Jesse can create a conference Web site, manage registrations, and shepherd all paper submissions through the review process.
Jesse works with the TDL staff to request and set up a conference Web site. With the help documentation in the TDL Wiki, she configures her Web site and determines a timeline for the submission and review process. She also uses the registration module that allows participants to register and pay online.
As conference submissions come in via the online submission system, Jesse assigns them to reviewers and oversees the process of review and approval (or rejection). Once submissions have been through the review process, she can post the conference program on the journal Web site.
Following a successful conference, Jesse publishes the conference proceedings on the conference Web site, which is indexed by search engines and OAI-PMH harvesters, making the proceedings widely available to researchers. Because the OCS system allows multiple instances of a conference to exist on one conference site, Jesse will use the same site to manage the same process for next year’s conference.
*Jesse is a fictional character.