Poster Presenter FAQs | TCDL 2024

Poster presenters: Welcome to TCDL 2024! This page is dedicated to supporting poster presenters at the conference. If you have any questions along the way, please don’t hesitate to contact info@tdl.org. 

TEXAS CONFERENCE ON DIGITAL LIBRARIES
Tuesday, May 21 – Thursday, May 23, 2024
IN PERSON: Commons Conference Center, Austin, Texas


CREATING YOUR POSTER

Posters at TCDL need to be submitted in two ways

  • Digital (PDFs, slides) posters need to be submitted to your moderator before the conference (due Friday, May 17)
  • Physical (printed) posters need to be submitted for display at the conference (the morning of Tuesday, May 21).

Digital posters: 

  • Use Google Slides or PowerPoint to create your poster.
  • Try not to cram all of your research onto the poster. Make it readable with a minimum font size of 20 pt. Keep to the highlights and headlines. 
  • Include photos, graphics, and color on your poster. 
  • Upload a PDF of your poster along with your Poco Loco slide (see below) to your Posters Poco Loco folder in Google Drive. These files are required for you to be able to participate in the poster sessions at the conference.

Physical posters: 

  • Posters should be printed on paper 36″ x 48″ in size (either portrait or landscape orientation). See the “printing your poster” section below for more info.
  • A printed poster is required for you to be able to participate in the poster sessions at the conference.
  • Attention students: You may be able to re-use your printed poster used for your program requirements. Please confirm your print size with your moderator. 
  • Be sure to participate in the Poster Scavenger Hunt, a fun TCDL tradition that encourages engagement with your poster. See the Scavenger Hunt section below. 

Need ideas? 


PRINTING YOUR POSTER

  • Posters should be printed on paper 36″ x 48″ in size (either portrait or landscape orientation).
  • Attention students: You may be able to re-use your printed poster used for your program requirements. Please confirm your print size with your moderator. 
  • Posters may be mounted on foam board, or foam board will be provided along with clips and push pins for mounting at the conference venue. Please bring any additional supplies to secure your poster, as needed.
  • If you choose to print your poster in Austin, a FedEx / Kinko’s is located near the Commons Learning Center and will print large-format posters and mount on foam board: FedEx Print and Ship Center | (512) 339-1191, 9222 Burnet Road, Suite 101, Austin, TX 78758

PRESENTING YOUR POSTER

Poster Poco Loco | You will present as part of the Poster Poco Loco session on Tuesday, May 21, 2024 from 5-5:30 p.m. Each poster presenter will be allotted up to three minutes to pitch your poster to the audience and at least 10 minutes for Q&A will be allotted at the end of the session. 

Speakers will go in order of your poster numbers (1-7). Prepare your Poco Loco Poster Pitch using our Google slide deck

If you require accommodations, please let us know.

Poster presenters at TCDL 2023

Display | Printed posters will be on display in the Atrium, where meals and the conference reception will be held. Each poster will be assigned a number (on a sticky note), clipped to foam board, and attached to easels. Easels provided by Texas Digital Library. See more details regarding poster dimensions, templates, setting up displays, and where to find a printer in the section above.


SCAVENGER HUNT 

The TCDL Poster Scavenger Hunt: It’s a tradition!

How It Works

Poster presenters submit both a question and its answer related to their posters using our Google form.

TCDL committee members will compile all of the questions submitted and print them for use during the poster sessions at the conference. 

Conference attendees will complete the scavenger hunt by watching poster pitches at Poco Loco and engaging with poster presenters during the conference reception. Once completed, scavenger hunt quizzes will be handed in to a committee member at the check-in/information table. 

Prizes

This year’s prizes include a candle lighter and one of four books recommended by (and signed!) the 2024 Keynote and the chair and vice-chair of the TCDL Planning Committee. The top prize will be a book plus free registration to TCDL 2025.

Winners

  • Members of the TCDL Planning Committee will grade quizzes using your answers and select three winners randomly out of the participants with 100% perfect scores.
  • The first and second winners randomly selected will receive one book and a candle lighter.
  • The third winner randomly selected will receive one book, a candle lighter, and free registration to next year’s TCDL!

Winners will need to be present during the draw.


BEST POSTER AWARD

Poster presenters are not eligible to play the scavenger hunt, unfortunately, but each poster is entered into the Best Poster contest. Conference attendees who play the scavenger hunt will use their answers to vote for the Best Poster Award. The winner of the award will receive bragging rights, a candle lighter, and a signed copy of a book. 


POSTER PRESENTERS’ CHECKLIST & DUE DATES


CONFERENCE SCHEDULE FOR POSTERS

All events will take place at the Commons Conference Center.

TUESDAY, MAY 21

Starting at 8:00 a.m. | Leave posters at the check-in/info table. Make sure they are labeled with your name, email, and cell number. 

3:30 p.m. | Poster setup in Atrium

4:30 p.m. | Convene at Big Tex auditorium for Poster Poco Loco

5:00 p.m. | Poster Poco Loco begins

5:30 p.m. | Poster Poco Loco ends

5:30 p.m. | Reception & Scavenger Hunt begin

WEDNESDAY, MAY 22

8:00 a.m. | Posters remain on display throughout the day.

5:00 p.m. | Scavenger Hunt quizzes due 

THURSDAY, MAY 23

12:00 p.m. | Scavenger Hunt winners announced & prizes awarded (after closing plenary session)

2:00 p.m. | Clean up begins. Pick up your poster by 4 p.m. or leave it to be recycled.


For any questions regarding TCDL please contact info@tdl.org.

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