Speaker FAQs | TCDL 2024

Speakers: Welcome to TCDL 2024! This page is dedicated to supporting presenters at the conference. TCDL 2024 will occur in person at the Commons Conference Center in Austin, Texas. All sessions will be moderated by a member of the TCDL Conference Planning Committee.

If you have any questions along the way, please don’t hesitate to contact info@tdl.org. 

TEXAS CONFERENCE ON DIGITAL LIBRARIES
Tuesday, May 21 – Thursday, May 23, 2024
IN PERSON: Commons Conference Center, Austin, Texas


PRESENTATION & SESSION TYPES

Presentations – 

General talks on practical work, theoretical or speculative issues, or ongoing completed research

  • Timeframe: 15-20 minutes; plus time for Q&A
  • Format: Live in-person presentation; Q&A
  • Session length: Presentations are usually paired by topic / theme for two or three presentations per session. 

Panels –

Discussion about a specific topic amongst a selected group of experts who share differing perspectives

  • Timeframe: 40 minutes; plus time for Q&A 
  • Format: Live in-person discussion; Q&A
  • Session length: 50 minutes

20 x 20 Lightning Talks – 

Short talks on practical work, theoretical or speculative issues, or ongoing or completed research.

  • Timeframe: 6.5 minutes; 20 slides with 20 seconds of commentary for each slide 
  • Format: In-person presentation; moderated Q&A
  • Session length:  Presentations will be grouped by topic / theme for a session.  

Steps for setting Google Slides to advance every 20 seconds:

This is not required. 

  1. Open the presentation in Google Slides.
  2. Click File. Hover over Share and select Publish to the web.
  3. Choose Link.
  4. Under “Auto-advance slides,” choose 10 seconds to add between slides. (We will modify it to 20 seconds in Step 9.)
  5. Click start Slideshow as soon as the player loads.
  6. Click Publish.
  7. Get the Link from the box on this pop-up window. My test link looks like this: https://docs.google.com/presentation/d/e/2PACX-1vRyoO3ADefoGvJ-NI7jDPdKnDLKVoJ3GzA_Q3ngVV4oHzBnj0i7ky-q6o-hM115a0LUTvf_6fbiwkmz/pub?start=true&loop=false&delayms=10000. We are going to change that last number to 20000 so let’s do that in the step 9 together.
  8. Close this pop-up window with the X at the top.
  9. Then change the 1 to 2. (You are moving from 10000 to 20000.)  – https://docs.google.com/presentation/d/e/2PACX-1vRyoO3ADefoGvJ-NI7jDPdKnDLKVoJ3GzA_Q3ngVV4oHzBnj0i7ky-q6o-hM115a0LUTvf_6fbiwkmz/pub?start=true&loop=false&delayms=20000
  10. Now at TCDL launch your slide when ready to start with this modified link. It will advance every 20 seconds.

Posters –

You will present as part of the Poster Poco Loco session on Tuesday, May 21 from 5-5:30 pm. Posters will have a 1 minute timed explanation / “elevator pitch” and exhibit in the main hall.

  • Timeframe: 1 minute “elevator pitch” of your poster
  • Format: Printed Poster for exhibition; one-minute timed explanation of your poster at the Poco Loco (formerly Poster Minute Madness) session
  • Session Length: The poster will be available from the evening reception throughout the remainder of the conference.

Workshops / Demonstrations – 

In-depth instruction on important areas of digital library practice or demonstrations/tutorials of useful tools and technologies. 

  • Timeframe: Events in this category can range from 1 to 4 hours
  • Format: In-person Workshops and Demonstrations
  • Session length: Workshops are a single, stand-alone session. 

Birds-of-a-Feather – 

Roundtable discussions about a particular topic.

  • Timeframe: 45 to 50 minutes
  • Format: In-person gathering
  • Session length: Roundtable discussions are a stand-alone session. 

Idea Labs –  

Idea Labs create short engaging conversations built around collaboration, taking risks, providing guidance, sharing ideas, and planning the next steps. Presenters bring a particular problem or issue to the table with a small presentation followed by a structured discussion centered around next steps. Presenters can propose a Show and Fail idea lab to share new projects or initiatives that didn’t pan out well in a low-stakes environment to get further insight from attendees. The issue presented should be relatable digital libraries and archives work.

 See past examples of an Idea Lab: Email Archiving, Mapping OER, Open Access  

  • Timeframe: 20 minutes – (10-15 minutes for presentations, 5-10 minutes for discussion)* 
  • Format: presentation and roundtable discussion 
  • Session length: Labs proposals will be paired by topic / theme for two or three presentations per hour-long session

Group Meetings –

Your meeting time is based on the duration you requested. The TCDL planning committee accommodated all meeting requests. Your requested duration time is confirmed (1 hour to 2 hours). Please note: Some meetings are closed to the public; closed meetings are indicated on the program. 

Opening Plenary and Keynote –

Your session time is 90 minutes on Tuesday, May 21 from 2-3:30 pm. Speakers and moderators are invited. The Opening Plenary session schedule is as follows:

2:00 pm | Opening: Texas Digital Library
2:05 pm | Land Acknowledgement and Welcome: TDL Governing Board
2:15 pm | Acknowledgements: Texas Digital Library
2:20 pm | TDL Awards Ceremony
2:40 pm | Keynote Address
3:15 pm | Keynote Q&A
3:25 pm | Housekeeping/Reminders 

Please note that all times are estimates. 

Swag & Networking –

Texas Digital Library and the TCDL Planning Committee are committed to environmentally conscious practices and conference actions that are meaningful. Instead of offering disposable swag items, attendees will have the option to attend one of three “experiential swag” sessions. 

The TCDL Swag & Networking subcommittee will support Swag session facilitators with supplies, technology, and moderator needs.

TRACKS

TCDL’s conference tracks are categorical descriptions of presentation topics to help attendees find sessions best suited to their needs and interests. Each presentation and session at TCDL has been assigned a track as well as keywords to help attendees set their schedules. 

  • Collections, Metadata, and Digital Preservation 
  • Research & Scholarly Communications
  • Technology & Software Development
  • Personal/Professional Growth

SCHED & MODERATORS

SESSION INFORMATION: Check out the program and individual sessions in Sched (available soon). Sched will send you an email prompting you to update your profile, session description, add co-presenters, and upload your materials.

YOUR MODERATOR | Each session has a moderator who will contact you with a few questions and action items. Your moderator will be your point of contact for any questions, suggestions, or concerns before, during, and after the conference. They will help you with technology, open and close the session, moderate Q&As, and support your presentation anyway they can. Be on the lookout for an email from your moderator soon. 

SESSION FLOWS | Committee members have developed custom scripts and actions for each session. Please see the email from your session moderator for a link to your session flow.

BY MAY 13 | UPDATE & UPLOAD:

  • SLIDES: To ensure access to your presentation and to make your presentation as accessible as possible, we ask that you upload your slides to our shared folder in Google Drive. See the email from your moderator for a link to your folder. 
  • SCHED: See Sched’s Tutorials for updating your session and your profile. NOTE: Please do not change your session time in Sched. Email info@tdl.org if you need to make a change to your scheduled session time. Upload your materials to Sched by May 13.

OPTIONAL RESOURCES

SPEAKER CHECKLIST

REGISTER FOR TCDL: All attendees and presenters must register for TCDL. If you haven’t registered yet, please complete your registration here as soon as possible.

CREATE / UPDATE YOUR SCHED ACCOUNT: You should receive an email asking you to update your speaker profile in Sched. If not, please reach out to info@tdl.org.

REVIEW & CONFIRM SESSION INFORMATION & SPEAKER PREFERENCES: Important information regarding your session is below. Please review it and submit requests or require changes by Monday, May 13, 2024

SPEAKER PREFERENCES

Pronunciations: Your moderators want to make sure they pronounce your name correctly. We recommend recording your name using Name Drop https://namedrop.io/ and adding a link to your session flow document.

Photographs: Many attendees like to take photos of slides during presentations, but we can inform attendees not to take photos during the session, if you prefer.

Technology needs: Do you have any technology needs during your presentation, other than presenting slides? 


For any questions regarding TCDL please contact info@tdl.org.

The Texas Conference on Digital Libraries is hosted by: