TCDL 2024 Call for Proposals

Theme | Topics | Presentation Types | Deadlines | SUBMISSIONS CLOSEDAbout TCDL | About TDL

Tuesday, May 21 – Thursday, May 23, 2024
IN PERSON: Commons Conference Center, Austin, Texas

The Call For Proposals is now closed. The deadline was Sunday, March 10, 2024.


We’ve adapted, innovated, and survived, but now it’s time to reignite our curiosity! The Texas Conference on Digital Libraries welcomes you back to Austin to share your new endeavors and inspire each other with pioneering projects, services, and ideas. 

This year, the TCDL Planning Committee invites you to consider how curiosity brings life and imagination to your work in libraries and archives. 

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Topics about digital libraries are welcome at the Texas Conference on Digital Libraries. Including but not limited to: 

  •   Institutional repositories and digital library systems
  •   Rights, reuse, or risk
  •   Creative or joyful methods in libraries and archives outreach (ex: gamification)
  •   All things Open – Access, Data, Education, Initiatives
  •   Workflows, processes, systems, new technologies, and pivots
  •   Legislation and/or government regulation implementation
  •   Digital collections/projects/libraries/assets creation, preservation, promotion and management
  •   Software development for non-profit GLAM institutions
  •   Accessible digital libraries and archives
  •   User needs, feedback, and fantastic tales
  •   Digital library collections and services analysis and assessment
  •   Inclusion of all peoples and abilities in the library & archives socio-technical work: dreams, struggles, wins, approaches, and next steps
  •   Leadership and Managerial training methods, growth, philosophy, perspectives
  •   Personal management: multi-roling, career crafting and skills development
  •   Digital collections collaborations, interpersonal dynamics, and politics

For more inspiration, browse previous years’ successful proposals in our conference proceedings.

The Call For Proposals is now closed. The deadline was Sunday, March 10, 2024.

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TCDL 2024 will occur in person at the Commons Conference Center in Austin, Texas. All sessions will be moderated by a member of the TCDL Conference Planning Committee.

Presentations – 

General talks on practical work, theoretical or speculative issues, or ongoing completed research

  • Timeframe: 15-20 minutes; plus time for Q&A
  • Format: Live in-person presentation; Q&A
  • Session length: Presentations are usually paired by topic / theme for two or three presentations per session. 

Panels –

Discussion about a specific topic amongst a selected group of experts who share differing perspectives

  • Timeframe: 40 minutes; plus time for Q&A 
  • Format: Live in-person discussion; Q&A
  • Session length: 50 minutes

20 x 20 Lightning Talks – 

Short talks on practical work, theoretical or speculative issues, or ongoing or completed research.

  • Timeframe: 6.5 minutes; 20 slides with 20 seconds of commentary for each slide 
  • Format: In-person presentation; moderated Q&A
  • Session length:  Presentations will be grouped by topic / theme for a session.  

Posters –

 Posters with a 1 minute timed explanation / “elevator pitch” and exhibit in the main hall.

  • Timeframe: 1 minute “elevator pitch” of your poster
  • Format: Printed Poster for exhibition; one-minute timed explanation of your poster at the Poster Minute Madness session
  • Session Length: The poster will be available from the evening reception throughout the remainder of the conference.

Workshops / Demonstrations – 

In-depth instruction on important areas of digital library practice or demonstrations/tutorials of useful tools and technologies. 

  • Timeframe: Events in this category can range from 1 to 4 hours
  • Format: In-person Workshops and Demonstrations
  • Session length: Workshops are a single, stand-alone session. 
  • Proposals should include: Objectives/outcomes for the session, Target audience, Tech requirements, Prerequisite knowledge or experience, Time expectation

Birds-of-a-Feather – 

Roundtable discussions about a particular topic.

  • Timeframe: 45 to 50 minutes
  • Format: In-person gathering
  • Session length: Roundtable discussions are a stand-alone session. 
  • Proposals should include: Topic for discussion, Intended audience, and Agenda for meeting

Idea Labs Sessions –  

Idea Labs create short engaging conversations built around collaboration, taking risks, providing guidance, sharing ideas, and planning the next steps. Presenters bring a particular problem or issue to the table with a small presentation followed by a structured discussion centered around next steps.  Presenters can propose a Show and Fail idea lab to share new projects or initiatives that didn’t pan out well in a low-stakes environment to get further insight from attendees. The issue presented should be relatable digital libraries and archives work.

 See past examples of an Idea Lab: Email Archiving, Mapping OER, Open Access  

  • Timeframe: 20 minutes – (10-15 minutes for presentations, 5-10 minutes for discussion)* 
  • Format: presentation and roundtable discussion 
  • Session length: Labs proposals will be paired by topic / theme for two or three presentations per hour-long session
  • Proposals should include: Problem/issue or project to be discussed, Target audience, Tech requirements, Prerequisite knowledge or experience, Keywords  

 *NOTE: If you propose a longer Idea Lab session, please indicate your needs by responding to “Anything else you would like us to know about your proposal?” in the submission form.

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Here is the information you will need to submit your proposal:

  • Submitter name and contact information
  • Proposal title
  • Presentation type
  • Abstract (250 words or less)
  • Keywords / themes: Please list up to five keywords that describe your presentation. 
  • Agree to publishing presentation materials with Texas Digital Library.
  • Agree to TCDL’s Code of Conduct.
  • Select a choice to join TDL’s email list

The Call For Proposals is now closed. The deadline was Sunday, March 10, 2024.

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  • October 31, 2023: Call for Proposals opens
  • March 10, 2024: Deadline for all conference proposals
  • Early April: Notification of acceptance
  • May 1, 2024: Early-bird registration deadline
  • Conference Dates: May 21-23, 2024
  • Location: J. J. Pickle Research Campus-Commons Conference Center, Austin, Texas

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If you have any questions or suggestions, please contact Thank you!

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Since 2007, the Texas Digital Library has hosted the annual Texas Conference on Digital Libraries (TCDL). TCDL covers topics relevant to the creation, promotion, dissemination, and preservation of research, scholarship, and cultural heritage digital materials. The goal of TCDL is to bring together those working on digital projects — including outreach librarians, repository managers, catalogers, faculty members, technical staff, and others — in order to build a practical, usable, and sustainable model for digital libraries.

TCDL encourages and welcomes participation from students, scholars, librarians, researchers, faculty, and users from all backgrounds, identities, and experiences. All are welcome!

Read TCDL’s Code of Conduct.

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Texas Digital Library is a library consortium that provides services to its member institutions that enable free and open access to scholarship, cultural heritage materials, and educational resources. These services are built in a shared, open infrastructure and sustained by a collaborative community of library and archives workers. Learn more about TDL membership by visiting or email us at

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